Carriage House Rental Agreement

Please read before booking. By completing your booking you agree to all terms and conditions stated here.

Rental Agreement

The Ellerbeck Bed & Breakfast “Carriage House” is a separate building on our property that is used as a venue space for meetings, parties, and live performances.

Minimum booking time (for small and large groups) - 2 hours.

Maximum group size - 20 persons.

Booking Requirements

-Renter must make payment made in full in order to reserve desired booking time and date.

-Reservations are made upon a first come first serve basis and calendar availability is only open 8 weeks out from current date.

-The Carriage House is a small space with only one bathroom open for event guests, no more than 20 people are permitted on the property at one time.

Amenities and spaces available for Renter use:

-Carriage House Interior (no outside/garden spaces may be used without additional approval)

- One Public Restroom in Ellerbeck B&B - this is detached from the Carriage House and requires renters and attendees to walk outside, through a parking lot for about 100 ft., and up 6 stairs to use the restroom. The side entryway door will remain unlocked during booking window. Please do not have large groups (more than 3) come use the bathroom at one time. The hallway/enterance near the bathroom is used for staff and Cafe use as well and we cannot have large groups of people waiting here to use the bathroom and blocking service routes.

-Power outlets, AV equipment (sound system, projector, screen)

-Heat + AC control

-Antique bar (no bar tools, plates, cutlery or glassware provided unless catering through us).

-Water station & glasses provided for all rentals

-Signage around the property:

-Antique decor (cast iron stove, 1800s pedal organ)

Outside Catering: No kitchen access will be available for any outside catering. Outside caterers must drop off food in Carriage House. No kitchen prep space will be available to outside vendors or Renters.

Accessibility: Please note entering the Carriage House requires walking down a stone path and up a step into the Carriage House. This may be hard for some individuals. Again, there is no bathroom with wheelchair access. Guests must be able to walk up stairs to enter bathroom.

*Renter may use only the Carriage House and bathroom during there rental. Renter or anyone in their party is not permitted to enter the B&B main rooms, or kitchen space.

Hours

-The Carriage House is available for rentals during our business hours from 8am-9pm, 7 days a week. The availability calendar will be closed during other private events or whole property rentals, as well as during major holidays. Reservation calendar only opens 8 weeks out. If you’d like to secure a booking for further out, please email hello@stayellerbeck.com

-9pm means out and cleaned up by 9pm. We are located in residential neighborhood and must respect our neighbors. Please end your event early enough so that guests will be out and space clear by 9pm. Late check out fee of $100 will be applied if event goes past 9pm.

Payment

-Payment must be made upon booking to reserve time slot. Payment is made through secure online payment platform “Square.” Once payment and booking are received, you will get a confirmation email with reservation details.

Check In Process:

The day of your reservation, you will receive a check in text message with info for arrival time and door code to enter the Carriage House. You will not have access to space before beginning time of rental. Please do not show up 30 minutes before rental to “set up” this time must be considered and included in your rental window.

The innkeeper on duty will greet you at the Carriage House for the first 5 minutes of your rental window. They will show you around and acquaint you with the venue space and . Posted in the Carriage House is an Rental Guide with FAQs, AV instructions, wifi info, and contact info for innkeeper. Once innkeeper has checked you in

Check Out Process:

Rescheduling and Cancellations

-If hourly rentals are canceled within 1 week of booked date, Studio Noire Noir will issue a full refund.

- If canceled within 48 hours,  Studio Noire Noir will issue a partial refund. 40% will be withheld as a cancellation fee.

-Day of cancellations will result in the full amount of the hourly rental being charged as a cancellation fee.

-Any bookings that need to be rescheduled, must be rescheduled within 1 week. Otherwise there will be a cancellation fee. Rescheduling is on a first come first serve basis and Studio Noire Noir cannot guarantee any certain date/time.

*Full day rentals must be cancelled within 2 weeks to be issued a full refund and 1 week for a partial (50%) refund. Full day reschedules must be brought to attention 1 week prior to scheduled date to avoid a cancellation fee.

Parking

-Studio Noire Noir is not responsible for parking. There is public, metered street parking along the block, a metered parking lot across the street as well as metered parking garages nearby available.

-Noire Noir is not responsible for any theft or damage to any vehicles during your rental.

Time

-RENTER IS  AWARE THAT THEY OR ANYONE IN THEIR PARTY CANNOT COME EARLY TO SET UP PERSONAL ITEMS (INCLUDES PROPS, HAIR AND MAKEUP FOR MODELS, STYLING WARDROBE OR SETTING UP PAPER ROLL RENTALS). SET UP AND TAKE DOWN MUST BE COMPLETED WITHIN THE BOOKED TIME SLOT.

-If renter needs more time, please check with a Noire Noir representative 15 minutes before the end of your booked time slot. If the studio is available for an extended rental, extra time will be billed accordingly.

-Renter must show up to their  shoot on time, as there could be possible bookings before or after your booked time period. If Renter, or anyone in their party is late (without fault of Noire Noir), Studio Noire Noir can not guarantee extra rental time and there will be no refund issued.

-Renter understands that if they or their party shows up or stays more than 5 minutes before or after their scheduled rental, this could conflict with other bookings. It will also be considered “overtime” and will be billed accordingly, with a 1 hour minimum.

Noire Noir Representatives

-There will be a Studio Noire Noir representative available onsite throughout your rental to open and close the space, as well as set up any paper roll rentals upon your arrival and answer any questions or concerns during your shoot.

-If you need anything moved within the studio please allow a Noire Noir representative to do so for you. Our plants are our sweet friends and boy are they fragile.

Rental Expectations

-Music must be kept at a reasonable volume, as Studio Noire Noir is located in a shared building

-There is no drinking, smoking, vaping or drug use permitted within Studio Noire Noir. Violators will be asked to leave. No refunds will be issued.

-With the exception of the items stated below, Renter is welcome to bring their own equipment or props into the space.

-STUDIO NOIRE NOIRE PROHIBITS THE USE OF ANY PROPERTY DAMAGING MATERIALS SUCH AS NAILS OR TACKS. IF YOU NEED TO HANG ANYTHING WITHIN THE SPACE YOU ARE WELCOME TO USE WALL FRIENDLY TAPES, “FUN TAK” OR COMMAND STRIPS.

-ABSOLUTELY NO GLITTER OR CONFETTI OF ANY SIZE PERMITTED INSIDE THE SPACE. NO EXCEPTIONS. EVER. THIS INCLUDES LOOSE GLITTER AND ANY LARGE PROPS THAT HAVE GLITTER ON THEM.

-IF GLITTER OR CONFETTI IS USED, A $75 CLEANING FEE WILL BE CHARGED AS IT IS EXTREMELY DIFFICULT TO CLEAN DUE TO OUR FLOORING.

*IF USING GLITTER TO STYLE A MODEL, PLEASE APPLY OUTSIDE OF THE BUILDING.

-Studio Noire Noir is a safe space to create in. There is an absolute  zero tolerance policy for any inappropriate behavior towards a Noire Noir representative. This includes any verbal or physical assault of any kind. Violators will be asked to leave and will not be issued a refund.

Cleaning

-With the exception of plants or other fragile objects previously moved by a Noire Noir representative for the Renter, please tidy up and leave the space as you found it. (***Remember, cleaning must be done within your scheduled booking time) If renter does not leave the space as it was upon arrival, there will be a $30 cleaning fee invoiced.

-If Renter or their party  leaves anything inside the space, there will be a $25 fee. The owner will have 48 hours to collect the item(s). Otherwise it will be considered abandoned and donated to charity.

Theft and Damages

-Studio Noire Noir is not responsible for any theft, injury or other incidents of Renter or their party during the rental.

-If renter or anyone in their party  damages anything within the space (structural, furniture, plant or any rental equipment.), Renter will have to pay for the damages.

Renter Party

-Renter accepts responsibility in educating their party in the rules and expectations stated in this agreement.

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